COVID-19 Safety Protocols

The safety of our students and staff continues to Tulsa Ballet’s top priority. To that end, TBCDE has established the following safety protocols for Get Back to Dance!, and for the 2020-2021 school year. Safety Protocols will be reviewed should CDC or State recommendations change.

POLICIES AND PROCEDURES FOR TULSA BALLET CENTER FOR DANCE EDUCATION

Table of Contents

  1. TULSA BALLET’S COMMITMENT TO SAFETY
  2. OATH OF PERSONAL RESPONSIBILITY
  3. FACILITY CLEANLINESS AND SANITATION
  4. HAND SANITIZATION
  5. GUIDELINES FOR OFFICE STAFF
  6. GUIDELINES FOR STUDENTS AND PARENTS (BROOKSIDE)
  7. GUIDELINES FOR STUDENTS AND PARENTS (BROKEN ARROW)
  8. COVID-19 EXPOSURE DECISION TREE FOR TBCDE
  9. DANCE STUDENT SAFETY PROTOCOLS WAIVER AND TULSA BALLET OATH

 

TULSA BALLET’S COMMITMENT TO SAFETY

Tulsa Ballet is committed to the safety and wellbeing of its dancers, staff, students, board members, volunteers, patrons, and guests and is prepared to efficiently and effectively respond to a multitude of emergency situations.

With regard to the COVID-19 Pandemic, Tulsa Ballet is following the recommendations of the State of Oklahoma Open Up and Recover Safely (OURS) Plan in addition to the city Tulsa’s recommendations and Executive Orders. Tulsa Ballet is continually monitoring reports from the Centers for Disease Control and Prevention (CDC) and the Tulsa County Health Department to stay up to date with the latest information.

The following guidelines should be followed for all dancers, staff, students, and guests within a Tulsa Ballet facility.  Source: Centers for Disease Control and Prevention (CDC)

  1. Stay home if you are sick. COVID-19 symptoms include cough, shortness of breath or difficulty breathing, fever, chills, muscle pain, headache, sore throat and loss of taste or smell. Follow the CDC recommendations if you are experiencing COVID-19 symptoms.
  2. Wash your hands often. Wash with soap and water for at least 20 seconds. Use hand sanitizer with at least 60% alcohol if soap and water are not available.
  3. Wear a mask. Cloth or approved paper face coverings can slow the spread of the virus. Face covers should fit snugly against the side of the face, include multiple layers of fabric and be able to be laundered and machine dried.
  4. Clean and disinfect. Routinely clean and disinfect all frequently touched surfaces, such as keyboards, telephones, light switches, drawers, cabinets, handrails and doorknobs, as well as shared equipment, such as printers and copiers.
  5. Keep your distance. Keeping six feet between you and others is one of the best ways to avoid exposure and slow the spread of the virus.
  6. Avoid touching your face. Germs can spread from other people or surfaces when you touch your eyes, nose or mouth with unwashed hands.

 OATH OF PERSONAL RESPONSIBILITY

Tulsa Ballet relies on all of its constituents to help achieve our organization’s safety goals. We must all work together to keep our workplace free of disease.

At the recommendation of the Oklahoma Center for Nonprofits, Tulsa Ballet encourages all dancers, staff, students, board members, patrons, and building guests to adhere to a personal oath of responsibility with regard to COVID-19. Students, or parents/guardians of minors, will be asked to sign this oath which is included with the Safety Protocol document.

Oath of Personal Responsibility for Tulsa Ballet

I, _______________________________, am aware of the potential spread of COVID-19 that could result in severe illness and potential death. Therefore, I will, to the best of my ability, practice proper social distancing at work and outside of the office as recommended by health department directives, as well as practice good hygiene (handwashing, use of hand sanitizer, wearing of a mask when required, etc.) and follow other health recommendations. Should I become ill, I promise to self-report the illness and contact Tulsa Ballet to let them know of my condition. I will adhere to testing guidelines and work with my own primary care providers. Finally, if I am exposed or suspected to be exposed to COVID-19, I will self-quarantine and notify Tulsa Ballet.

FACILITY CLEANLINESS AND SANITATION

Tulsa Ballet’s contractor for janitorial services is Clean Sweep, who oversees the frequent cleaning and sanitization of Tulsa Ballet’s Brookside and Broken Arrow facilities.  Tulsa Ballet is taking proactive measures to maintain clean facilities and reduce germs by implementing frequent cleaning of high-touch surfaces such as doorknobs, desks, computer equipment, and ballet barres and sound equipment. Increased cleaning is being implemented as per CDC guidelines. We have added an approved disinfectant solution to the mopping liquids used to clean the floors and have increased the number of times throughout the day/per week the floors are mopped, along with other sanitization measures throughout the facility.

HAND SANITIZATION

Frequent usage of hand sanitizer is recommended to help prevent the spread of COVID-19 and other diseases. Hand sanitizer pumps are located throughout each Tulsa Ballet facility in the following areas:

BROOKSIDE: BROKEN ARROW:
Student Check-In Station (West Entrance) Student Check-In Station (Main Entrance)
Main Lobby Front Desk Main Lobby Front Desk
Men’s and Women’s Main Lobby Restroom Men’s and Women’s Main Lobby Restroom
Men’s and Women’s Student Dressing Rooms Men’s and Women’s Student Dressing Rooms
Faculty/Staff Offices/Workroom Faculty/Staff Offices/Workroom
Studios Studios

GUIDELINES FOR OFFICE STAFF

Tulsa Ballet will begin opening its facilities to staff and with limited access to the public beginning on July 20, 2020.

At this time, staff will be able to resume working at a Tulsa Ballet Facility according to the following guidelines:

  1. Tulsa Ballet will make reasonable accommodations for employees over 65 years of age and those with underlying medical conditions.
  2. Employees with a shared office space that does not allow for six feet of distance will be:
    1. assigned to a new work area or
    2. put on an alternating work from home/office schedule or
    3. continue working from home until further notice
  3. The main reception desks at each facility will be modified to include a barrier between the employee and the guest.
  4. In person meetings at the Brookside Facility should consist of no more than ten people in the Library Conference Room or four people in the Archive Library.
  5. Use of the Brookside kitchen will be limited to dancers only.
  6. Access to the Admin hallway, including use of staff restrooms and coffee station will be limited to staff only.
  7. Employees are required to wear face masks or cloth face coverings unless they are in their cubicle (with walls), private office or other separated work station.
  8. Employees are required to use proper handwashing, observe respiratory etiquette, and avoid using other employees’ phones, pens, notepads, or other work tools.
  1. Employees are required to regularly clean and sanitize their work areas with particular attention to high-touch equipment such as keyboard, mouse, phones.
  2. Employees should use a sanitizing wipe to clean shared office equipment after each use. ie: copiers and postage machine.
  3. Employees should use sanitizing spray before and after each visit to the restroom.
  4. Employees should follow social distancing guidelines including maintaining a physical distance of at least 6 feet between individuals.
  5. Employees are discouraged from inviting personal guests to a Tulsa Ballet Facility. At this time, personal guests will not be permitted to enter the facility and employees must meet guests outside.
  6. The following daily procedures will be implemented until further notice
  7. Health Checks prior to arrival to work
  8. Employees are required to complete a Health Check Questionnaire each day using HealthCheck by Stratum App.
  9. HealthCheck includes the taking and self-reporting of one’s temperature.
  10. Employees must have access to a thermometer at their home.
  11. Any employee with a temperature above 100.4°F will not be allowed to enter a Tulsa Ballet facility until they have no fever and no evidence of COVID-19 symptoms.
  12. Any employee exhibiting COVID-19 symptoms will be sent home.

PROTOCOLS FOR STUDENTS AND PARENTS (BROOKSIDE)

Basic Protocols

  1. Students will enter and exit the building from the West Entrance (facing Wright Elementary School).
  2. Exceptions to this are for Levels 4/5 and Levels 6/7/Trainee who will exit through the door by Wardrobe to limit contact with other students. Teachers for these levels will assist with signing students out.
  3. Parents will drop off and pick up children at designated places and times and will not have access to the building.
  4. Staff will park away from the building to allow parents to drop off and pick up students.
  5. Students should arrive no more than 10 minutes before class and must be picked up within 10 minutes after class.
  6. Students are asked to come dressed for class and will not have access to dressing rooms. Access to rest rooms will be supervised and limited to no more than two students at a time.
  7. There will be spaces marked in the hallway for students’ belongings – no bags or street shoes will be permitted in the studios.
  8. We recommend that young children come with slip on shoes.
  9. Students are asked to bring their own, filled water bottles. Water fountains and vending machines will not be available for use.
  10. TBCDE will arrange for a minimum of 6-foot spacing between students in the hallway and at the barre.
  11. Studios will have 8- to 10-foot areas marked off to allow for spacing for center work.
  12. Teachers will work with a “hands off” approach with their students.
  13. If a class is cancelled due to quarantine, instruction will continue virtually until quarantine is lifted.
  14. All Safety Protocols will be reviewed and revised according to any updated information from the Center for Disease Control and the State Health Department.
  15. Staff and students will need to wear a mask while they are in the building (including during class), as stated above under TULSA BALLET’S COMMITMENT TO SAFETY section.
  16. All students (or parents/guardians for minors) must have a signed “Dance Student Safety Protocols Waiver and Tulsa Ballet Oath” form on file prior to the beginning of classes.

Procedures

DROP-OFF:

Drop-off Lane

  1. Entrance to the Brookside Campus parking lot is from the north side, headed one way past the West Entrance and exiting in a circular fashion around the building, past the South Entrance (see map).
  2. The car line will form parallel to the building for check-in at the West Entrance doors.
  3. A TBCDE staff member will be at the West Entrance doors for check-in. See number 2 (Check-In).

Park & Walk-Up

  1. Parents who park and walk their student to the door will need to maintain 6-foot distance.
  2. All parents will need to wait until their child has had their temperature taken and are checked in.

CHECK-IN: TBCDE Staff and Designated Volunteer

TBCDE Staff and Designated Volunteer will wear a face mask and:

  1. Greet student at entrance.
  2. Parent will show completed HealthCheck by Stratum from phone app.
  3. If HealthCheck shows “Approved”, TBCDE Staff or Designated Volunteer will take student temperature with an approved thermometer.
  4. Indicate students’ attendance and that their temperature is under 100.4 degrees.
  5. Confirm with parent that student has been cleared to participate.
  6. Walk student into building.

TBCDE Staff or Designated Volunteer will wear a face mask and:

  1. Issue hand sanitizer squirt.
  2. Walk student to pre-marked spot in West Hallway (marked off in 6-foot spaces).
  3. If appropriate, help any student change shoes and be prepared for class.
  4. Wait with dancers for teacher to come get the students for class.

GO TO CLASS: Each class will have a Teacher and a Designated Volunteer who will wear a face mask.

  1. All dance bags and street shoes must be left in pre-marked spaces in hallways outside of studios.
  2. When the studio is ready the Teacher will escort students to class.
  3. Marks will be outlined on floor and at the barre for students to ensure physical distancing.

AFTER CLASS:

  1. TBCDE Staff or Designated Volunteer will assist students to gather their dance bags, change shoes, and guide students to the PICK-UP line.
  2. The pick-up line will be marked off with 6-foot spaces along the West Hallway.

PICK-UP & SIGN-OUT:

Pick-up Lane

  1. Entrance to the Brookside Campus parking lot is from the north side, headed one way past the West Entrance and exiting in a circular fashion around the building, past the South Entrance (by Wardrobe).
  2. The car line will form parallel to the building for sign-out at the West Entrance.
  3. Exceptions to this are for Levels 4/5 and Levels 6/7/Trainee who will exit through the door by Wardrobe; the car line for these classes will form parallel to the building by the South Entrance.
  4. We ask parents to display the STUDENT’S NAME in the driver side window of the car for staff to see. Car make, model and color will be communicated to TBCDE for verification of authorized person picking up student.

Park & Walk-Up

  1. Parents who park to pick up their student at the door will need to maintain 6-foot distance.

SIGN-OUT: TBCDE Staff or Designated Volunteer will wear a face mask and:

  1. Look for parent in the car lane, and bring their child to be checked out.
  2. Each student will receive a squirt of hand sanitizer as they leave the building.

AFTER EACH CLASS TBCDE WILL:

  1. Wipe down barres, door knobs, sound equipment and any props that may have been used.
  2. Open doors and windows as possible to help re-circulate air.
  3. Clean floors with approved self-sanitizing solution.

RESTROOM:

  1. TBCDE Staff or Designated Volunteer will work as a restroom monitor.
  2. Only one or two students will be allowed in the restroom at a time.
  3. For CM students, Designated Volunteer will assist student and be sure that all safety protocols are followed.

PROTOCOLS FOR STUDENTS AND PARENTS (BROKEN ARROW)

Basic Protocols

  1. To arrive, students will enter the Broken Arrow Hardesty Campus at the EAST entrance of the parking lot. Check-in will be at the Main Entrance. To leave, students will exit the Broken Arrow Hardesty Campus at the door outside Studio 2. Parents will exit the Broken Arrow Hardesty Campus on the WEST entrance of the parking lot. (See Map)
  2. Parents will drop off and pick up children at designated places and times and will not have access to the building.
  3. Staff will park away from the building to allow parents to drop off and pick up students.
  4. Students should arrive no more than 10 minutes before class and must be picked up within 10 minutes after class.
  5. Students are asked to come dressed for class and will not have access to dressing rooms. Access to rest rooms will be supervised.
  6. There will be spaces marked in the hallway for students’ belongings – no bags or street shoes will be permitted in the studios.
  7. We recommend that young children come with slip on shoes.
  8. Students are asked to bring their own, filled water bottles. Water fountains and vending machines will not be available for use.
  9. TBCDE will arrange for a minimum of 6-foot spacing between students in the hallway and at the barre.
  10. Studios will have 8- to 10-foot areas marked off to allow for spacing for center work.
  11. Teachers will work with a “hands off” approach with their students.
  12. If a class is cancelled due to quarantine, instruction will continue virtually until quarantine is lifted.
  13. All Safety Protocols will be reviewed and revised according to any updated information from the Center for Disease Control and the State Health Department.
  14. Staff and students will need to wear a mask while they are in the building (including during class), as stated above under TULSA BALLET’S COMMITMENT TO SAFETY section.
  15. All students (or parents/guardians for minors) must have a signed “Dance Student Safety Protocols Waiver and Tulsa Ballet Oath” form on file prior to the beginning of classes.

Procedures

DROP-OFF:

Drop-off Lane

  1. Entrance to the Broken Arrow Campus parking lot will be on the EAST side of the building at the main entrance.
  2. The car line will form parallel to the building for check-in at the main doors.
  3. A TBCDE staff member will be at the entrance doors for check-in. See number 2 (Check-In).

Park & Walk-Up

  1. Parents who park and walk their student to the door will need to maintain 6-foot distance.
  2. All parents will need to wait until their child has had their temperature taken and are checked in.

CHECK-IN: TBCDE Staff and Designated Volunteer

  1. TBCDE Staff and Designated Volunteer will wear a face mask and:
  2. Greet student at entrance.
  3. Parent will show completed HealthCheck by Stratum from phone app.
  4. If HealthCheck shows “Approved”, TBCDE Staff or Designated Volunteer will take student temperature with an approved thermometer.
  5. Indicate students’ attendance and that their temperature is under 100.4 degrees.
  6. Confirm with parent that student has been cleared to participate.
  7. Walk student into building.

TBCDE Staff or Designated Volunteer will wear a face mask and:

  1. Issue hand sanitizer squirt.
  2. Walk student to pre-marked spot in Lobby (marked off in 6-foot spaces).
  3. If appropriate, help any student change shoes and be prepared for class.
  4. Wait with dancers for teacher to come get the students for class.

GO TO CLASS: Each class will have a Teacher and a Designated Volunteer who will wear a face mask.

  1. All dance bags and street shoes must be left in pre-marked spaces in hallways outside of studios.
  2. When the studio is ready the Teacher will escort students to class.
  3. Marks will be outlined on floor and at the barre for students to ensure physical distancing.

AFTER CLASS:

  1. TBCDE Staff or Designated Volunteer will assist students to gather their dance bags, change shoes, and guide students to the PICK-UP line.
  2. The pick-up line will be marked off with 6-foot spaces along the south wall of the hallway by Studio 2.

PICK-UP & SIGN-OUT:

Pick-up Lane

  1. Entrance to the Broken Arrow Campus parking lot will be on the EAST side of the building.
  2. The car line will form parallel to the building at the farthest door to the WEST on the SOUTH side of the building (see map for details).
  3. We ask parents to display the STUDENT’S NAME in the driver side window of the car for staff to see. Car make, model and color will be communicated to TBCDE for verification of authorized person picking up student.

Park & Walk-Up

  1. Parents who park to pick up their student at the door will need to maintain 6-foot distance.

SIGN-OUT: TBCDE Staff or Designated Volunteer will wear a face mask and:

  1. Look for parent in the car lane, and bring their child to be checked out.
  2. Each student will receive a squirt of hand sanitizer as they leave the building.

 AFTER EACH CLASS TBCDE WILL:

  1. Wipe down barres, door knobs, sound equipment and any props that may have been used.
  2. Open doors and windows as possible to help re-circulate air.
  3. Clean floors with approved self-sanitizing solution.

RESTROOM:

  1. TBCDE Staff or Designated Volunteer will work as a restroom monitor.
  2. Only one or two students will be allowed in the restroom at a time.
  3. For CM students, Designated Volunteer will assist student and be sure that all safety protocols are followed.

COVID-19 EXPOSURE DECISION TREE FOR TBCDE

The following Flowchart shall be applied if any Tulsa Ballet employee, student, dancer, or volunteer has been exposed to COVID-19

DANCE STUDENT SAFETY PROTOCOLS WAIVER AND TULSA BALLET OATH

(Must be completed BEFORE beginning any class)

The novel coronavirus, COVID-19, has been declared a pandemic. COVID-19 is extremely contagious and is believed to spread mainly from person-to-person contact.

The Tulsa Ballet Theatre, Inc. (hereinafter “BALLET”) conscientiously monitors applicable laws, regulations, and ordinances as well as guidance from public health authorities such as the Centers for Disease Control and Prevention (CDC) and the Tulsa Health Department.  Based upon this information and in consultation with and consideration of other dance schools, the BALLET has created Dance Student Safety Protocols Waiver and Tulsa Ballet Oath document (“Safety Protocols”) to allow the BALLET to open and offer dance instruction.  These Safety Protocols are designed to reduce the spread of COVID-19.  However, the BALLET cannot eliminate all risks. The BALLET cannot guarantee that everyone participating in classes or entering its premises will be spared contact with the virus.

Each Student, and if applicable his or her Parent and Guardian, is required to read and comply with the BALLET’s Safety Protocols, as may be amended from time to time. Failure to comply with the Safety Protocols can result in a Student’s expulsion from class.

No Student will be permitted to take classes or be on BALLET premises unless this document is signed and returned to the BALLET.

By signing this Dance Student Safety Protocols Waiver and Tulsa Ballet Oath (“Release”), the Student (and if applicable the Parent and/or Guardian) acknowledge the following:

I understand there are risks of participating in classes at the BALLET including but not limited to the Student, or his or her invitees, being exposed to or infected by infectious diseases including but not limited to MRSA, influenza, and COVID-19 (collectively referred to for the remainder of this Release as COVID-19) by attending BALLET classes or being on BALLET premises.  This exposure may result from the actions, omissions, or negligence of the BALLET or others, including but not limited to faculty, staff, or other participants and their families.

I understand that the BALLET has implemented Safety Protocols.  I understand that, even in light of these procedures, there is still a risk that the Student, or his or her invitees, could be exposed to COVID-19 while on BALLET’s premises or during BALLET-related activities.  I also acknowledge that due to its physical nature, dance programs may carry a greater risk than other activities of exposure to COVID-19. Even when all reasonable precautions are taken, there is an unavoidable risk of exposure to COVID-19.

I knowingly and voluntarily agree to assume all the risks of COVID-19 and accept sole responsibility of any exposure or potential exposure to COVID-19 (including but not limited to personal injury, disability, and death) or expense of any kind, that the Student, or his or her invitees, may experience or incur related to the Student’s attendance at any BALLET classes or use of the BALLET’s premises.

Student and his/her assignees, heirs, Parents, Guardians, and legal representatives hereby voluntarily release, forever discharge, and hold harmless BALLET and each of its officers, trustees, employees, faculty, staff, students, agents, representatives, or groups affiliated therewith (collectively “the BALLET Releasees”) from any liability, claims, or causes of action of whatever nature, arising from or related to exposure or potential exposure to COVID-19 for any reason whatsoever to the fullest extent permitted by law.  By signing this release, Student and his/her assignees, heirs, Parents, Guardians, and legal representatives waive the right to bring any legal action now or at any time in the future to recover compensation or obtain any other remedy for any injury or damages arising out of Student’s participation in BALLET classes or use of BALLET’s premises.  I further agree to save and hold the BALLET Releasees harmless and agree to indemnify each of said persons against all liability for any loss, cost, injury or damage to persons or property which may arise by virtue of the Student engaging in the activities associated with BALLET arising from the Student’s negligence.  I agree that if any portion of the Release is held invalid the balance of the Release shall, not withstanding, continue in full force and effect.

Oath of Personal Responsibility for Tulsa Ballet

 

I, __________________________________ , am aware of the potential spread of COVID-19 that could result in severe illness and potential death. Therefore, I will, to the best of my ability, practice proper social distancing at work and outside of the office as recommended by health department directives, as well as practice good hygiene (handwashing, use of hand sanitizer, wearing of a mask when required, etc.) and follow other health recommendations. Should I become ill, I promise to self-report the illness and contact Tulsa Ballet to let them know of my condition. I will adhere to testing guidelines and work with my own primary care providers. Finally, if I am exposed or suspected to be exposed to COVID-19, I will self-quarantine and notify Tulsa Ballet.

 

READ THIS FORM CAREFULLY IN ITS ENTIRETY BEFORE SIGNING AS YOUR SIGNATURE WILL WAIVE LEGAL RIGHTS

 

Print Student’s Name: _______________________________________________________

Student’s Signature: ________________________________________________________

Date: __________________________________________________________________

 

**If Student is under age 18, this form must be also signed by the Student’s Parent with Legal Custody (“Parent”) or a Legal Guardian (“Guardian”):

 

Printed Name of Parent or Guardian: _____________________________________________

Signature of Parent or Guardian: ________________________________________________

Date: ___________________________________________________________________

 

For more information on the Coronavirus, please click the links below.

Tulsa Health Department – About Coronavirus Disease (COVID-19)

Oklahoma State Department of Health – Information Regarding Travel, Spread of Coronavirus, Frequently Asked Questions, and More

Centers for Disease Control and Prevention – Preventative Measures for Coronavirus

Coronavirus workplace tips for employees

What to do if you are sick with Coronavirus disease 2019 (COVID-19)

Oklahoma Center for Nonprofits

State of Oklahoma Open Up and Recover Safely (OURS) Plan

CDC recommendations

Should you have any questions or individual precautionary concerns, please contact a member of the Tulsa Ballet management team.

 


Student Safety Protocols Waiver


Child Mask Wearing Tips