Job Title:      CDE Administrative Assistant
Location:      Tulsa
Date Last Revised:            2/11/22

Primary Purpose of Job:  Provide assistance to Education Manager in day to day operations of Tulsa Ballet Center for Dance Education’s campus in Brookside.

Administrative duties and responsibilities include:

  • Support the artistic vision and strategic plan of Tulsa Ballet Theatre, Inc. and the Artistic Director, through the development and growth of Tulsa Ballet Center for Dance Education (CDE) and the fulfillment of its mission and objectives.
  • Provide support for all efforts necessary to foster the continual growth and development of CDE in size, scope and efficacy.
  • Assist the Education Manager with the maintenance of student records and school databases, which may require training for new software.
  • Maintain student accounts, including data entry, payment entry, and attendance.
  • Oversee auto draft and credit card billing process.
  • Provide assistance in recruitment and enrollment of CDE students including marketing events, correspondence with potential students and families, and tours of the facilities.
  • Maintain continuous correspondence with all current students and families regarding school calendars, events, and schedule changes.
  • Assist the Education Manager with the development of CDE literature for school and summer workshops.
  • Provide excellent customer service to all current and future CDE families.
  • Be CPR trained and certified.
  • Assist the Education Manager with administrative tasks for outreach programs.

Social Media and Marketing duties and responsibilities include;

  • Assisting with the creation of CDE social media posting
  • Responding to interactions as needed and building engagement with current and potential CDE families
  • Taking photos and/or video in classes and/or school performances etc.
  • Working with Education Manager to set up photo shoots as required
  • Other duties as assigned.

Position in Organization

Reports to:   Education Manager
Directly supervises: n/a
Indirectly supervises: In the absence of the Education Manager, oversee parent volunteers
Key relationships inside the company: Director of Education, General Manager, TBCDE Faculty, Marketing Staff, Box Office Supervisor
Key relationships outside the company:  current and potential students and families

Send resumes to Colleen Lahti at Colleen.Lahti@tulsaballet.org